East Calder Medical Practice

Disclosure of Patient Records

There may be circumstances in which your personal medical record or parts of it may be disclosed to other people, apart from your GP and practice staff.

Usually, your notes would be disclosed in an anonymised form. However, there are times when the record cannot be anonymised, either because it would be impractical to do so or because the nature of the request is such that it is necessary for your name to be disclosed.

Patients should be re-assured that any disclosure of patient information is conducted within the rules of Data Protection legislation and records will only be disclosed when the following conditions are met:

  1. The purpose of the request is to improve, manage or promote the provision of healthcare. Examples of this may be:

    • Where the relevant Health Board wishes to ensure that the GP practice is meeting its obligation to provide certain levels of care to patients or a particular group of patients under the terms of their contract.
    • Where new treatment is available, and where the Health Board wishes to inform patients who would benefit from it, the practice would provide name and contact information.
  2. Any other valid exemption under Data Protection  legislation applies.
  3. Disclosure will only be made in response to appropriate requests made by the relevant Health Board or people acting on their behalf, provided those people are themselves bound legally to keep the information they receive confidential.

You may insist that any disclosures are only to be made with your written consent and you may inform the practice that on no account should the doctor disclose any of your patient information to anybody other than for the purposes of your care.

If you would like another person to be able to access your confidential medical information on your behalf you can consent to this by completing the attached form.  Please note we will require to verify your identification in order to process this type of request.
Please note that where there are reasonable grounds for suspicion that a serious crime has been or is being committed, which would include fraud or any threat to national security, by law consent of that individual does not have to be obtained.

This leaflet reflects the current legal situation and not any specific policy of the practice. The practice is posting it merely to draw attention to its legal obligations and of the consequences of these for patients.    

Legally patients from the age of 12 years who are judged by the GP to be able to make decisions on their own must agree if the practice is to give our medical information to their parent or guardian.


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